Women in Digital is committed to protecting your privacy and ensuring that your personal information is handled safely and responsibly. This policy outlines our obligations regarding how we collect, use, disclose, store, and protect your Personal Information.

We comply with the Australian Privacy Principles (APPs) as set out in the Privacy Act 1988 (Cth) (the Privacy Act). For more information, please visit the Office of the Australian Information Commissioner at www.oaic.gov.au.

What Personal Information Do We Collect and Why?

Personal Information refers to any information or opinion that identifies an individual. The types of Personal Information we collect may include, but are not limited to:

• Names
• Addresses
• Email addresses
• Phone numbers
• Job titles and employer details
• Payment and billing information (for membership and event registration purposes)

We collect Personal Information for the following primary purposes:

• Providing our services, including membership, events, and networking opportunities
• Marketing, communications, and promotional activities
• Processing payments and invoicing
• Improving user experience on our website
• Complying with legal obligations

You may opt out of marketing communications at any time by contacting us or using the unsubscribe option in our emails.

How Do We Collect Personal Information?

We collect Personal Information through various means, including:

• Direct interactions (e.g., when you register as a member, sign up for an event, or subscribe to our newsletter)
• Our website (e.g., via contact forms, cookies, and analytics tools)
• Social media platforms
• Third parties (e.g., partnerships, payment processors, or referrals)

We take reasonable steps to ensure that third parties providing us with your Personal Information have obtained your consent.

Payment and Billing Information

We use Stripe as our third-party payment processor to securely handle transactions for memberships, event registrations, and other paid services. When making a payment, Stripe processes your billing details, including name, email, and payment method, in accordance with their privacy policy and security measures. Women in Digital does not store or have access to full credit card details.

For more information on how Stripe processes payments, please visit Stripe’s Privacy Policy.

Sensitive Information

Sensitive Information, as defined by the Privacy Act, includes details about your racial or ethnic origin, political opinions, religious beliefs, trade union membership, health information, and more. We only collect and use Sensitive Information when:

• It is necessary for our services
• We have your explicit consent
• It is required or authorised by law

Disclosure of Personal Information

We may disclose your Personal Information under the following circumstances:

• To third-party service providers who assist in delivering our services (e.g., event management platforms, payment processors, and email marketing tools)
• Where required by law
• When you have given consent for disclosure

We may share limited contact details with event partners as described in “Sharing information with event partners and sponsors” below.

Sharing information with event partners and sponsors

Some Women in Digital events are delivered in partnership with, or sponsored by, other organisations. When you register for or accept an invitation to a partner event, we may share your first name, last name, email address, employer and job title with that event’s named partner(s). We do this so they can:

• follow up with you about the event, and
• contact you about related events, insights, products or services.

We only share your details with partners named on the event invitation, registration page or event materials, and only for events you have registered for or attended. You will be told at the time you register or RSVP if your details will be shared. Where the law or our partner requires it, we will ask for your consent first.

Once a partner receives your information, they handle it under their own privacy policy. You can opt out of their communications at any time using the unsubscribe link in their emails or by contacting them directly. If you don’t want your details shared with a partner for a particular event, let us know at hi@womenindigital.org before the event.

Security of Personal Information

We take reasonable steps to protect your Personal Information from misuse, loss, unauthorized access, modification, or disclosure. Security measures include:

• Secure storage and access controls
• Encryption and firewall protection
• Regular data protection reviews

If Personal Information is no longer needed, we take reasonable steps to destroy or permanently de-identify it, except where required by law to retain records for a minimum period.

Cookies and Website Analytics

Our website uses cookies and analytics tools, such as Google Analytics, to collect data on website usage, improve user experience, and optimize our services. Cookies are small files stored on your device that help track user interactions. You can adjust your browser settings to refuse cookies or notify you when cookies are being used.

Analytics data is anonymized and used for internal purposes only. For more details, you can review Google’s Privacy Policy at https://policies.google.com/privacy.

Accessing and Updating Your Personal Information

You have the right to access and update your Personal Information, subject to certain exceptions. To request access or corrections, please contact us in writing. We may require identification verification before processing requests.

There are no fees for access requests, but an administrative fee may apply for providing copies of records.

Policy Updates

This Privacy Policy may be updated from time to time. The latest version will always be available on our website. We encourage you to review it periodically.

Contact Us

If you have any questions, concerns, or complaints regarding this Privacy Policy, please contact us at hi@womenindigital.org